MEDICAL AND SCIENTIFIC CONGRESSES
Guiding you in organizing your event (congress, conference, trade show) from the kick-off meeting to the delivery of statistical and financial reports.
Freeing you from all organizational and logistical concerns so you can focus entirely on the event's content.
Advising you on how to optimize the return on investment for your congress and promote its growth through our expertise and innovative solutions.
Interested in hosting an international event in France? We assist you in meticulous preparation and planning. To assess viability, we perform precise financial analysis. We offer our expertise in large international projects to guide and assist you from the application file creation to its presentation before the Selection Committee.
CASE STUDY
Client: WFHSS - World Federation for Hospital Sterilization Sciences
Production: World Congress of Sterilization Sciences- Core PCO
Opening Ceremony - WFHSS 2024 Santiago
Participants in front of the convention center- WFHSS 2024 Santiago
Closing ceremony WFHSS 2022 Barcelona
Opening Ceremony - WFHSS 2024 Santiago
Results:
- 2020 Digital / 2021 Geneva / 2022 Barcelona / 2023 Brussels / 2024 Santiago
- more than 2500 delegates
- 70 countries represented
- 300 abstracts
- 90 partners
CASE STUDY
Client: International Dairy Federation
Realization: World Dairy Summit - 2024
Opening ceremony - WDS 2024
Plenary session - WDS 2024
Social event at the Louvre Museum - WDS 2024
Opening ceremony - WDS 2024
Results:
- 1,600 participants
- 62 countries represented
- more than 23 sessions organized
- 3 social events in exceptional venues: the louvre Museum, the Diamant Bleu barge and the Hangar Y
CASE STUDY
Client: European-African Hepato-Pancreato-Biliary Association
Realization: 15th biennial congress of the
E-AHPBA - Lyon 2023
Opening Ceremony - E- AHPBA Lyon 2023
Plenary session - E- AHPBA - Lyon 2023
Dinner - E- AHPBA - Lyon 2023
Opening Ceremony - E- AHPBA Lyon 2023
Results:
- Successful organization of an international event
- 1,296 participants from 30 countries
- 25 partners and exhibitors
- 1,107 abstracts
- 2 dinners
General coordination
Global retroplanning
Committee meetings (agenda, facilitation, minutes)
Strategic recommendations, advice and optimizations
KPI tracking
On-site coordination
Debriefing
Post-event report
Registrations
Registration management
Online registration form
Purchase order and invoicing
Participants relations and hotline
Visa invitation letters
Training agreements
Welcome desk equipment
On site staff coordination
Communication
Publications: graphic charter, content, program, badges...
Promotionnal marketing plan
Creation of website
Social media management
Email campagins
Event mobile app
Press relations
Stakeholder engagement
Audio-visual production
Coordination of technical services
Hybrid Events
Recording/streaming
Interactive platform and event apps
Replay editing
Remote interventions
Webinars / e-congresses
Translation
Cybersecurity
Budget monitoring
Business/economic model
Budget tracking
Comprehensive accounting
Payment tracking
Follow-ups and reminders
Supplier payments
Accounting closure
Financial report
Commercialization
Sponsorship search
Drafting Commercial strategy
Development of partner offers and sponsorship proposals
Administrative and financial contract management
Payment Follow-ups
Facilitation of partner meetings
Exhibition management
On-site coordination
Scientific Secretariat
Program management
Call for abstracts
Speakers relations
Guest accomodations
Travel ticketing
On-site technical rehearsal and preview
On-site reception
Expense reimbursement
Vendor management
Venue visits
Specifications / call for tenders
Quote analysis & negotiations
Logistics management
Social events
Technical visits and tastings
Billing and payment tracking
Performance reviews
International congress application
Application file compilation
Budget forecast
Presentation support
Influence strategy
Training &
Accreditation
Qualiopi / CME-CDP certification
Training program management
Recommendations
Training agreement
Trainer coordination
Pre/post-test delivery
On-site attendance tracking
Budget tracking
Accommodation
Global Accomodation coordination
Research and purchases through HOPSCOTCH Housing
Price and terms negotiation
Dedicated reservation platform
Group and guest management
Participant Assistance
SOME REFERENCES...
