HOPSCOTCH CONGRES
Professional Congress Organiser & Accommodation logistics
#Professional Congress
Organiser
"The PCO is to your event what the conductor is to a classical concert.
It ensures that all the various talents that make up your project work in harmony with no wrong notes."
TRANSPORT
Airline and rail tickets
VENUE
Visit to the conference centre and other places
Negotiation and contractualisation of spaces
Advice and optimisation
PUBLICATIONS
Creation of charter and logo
Preparation of programmes
Creation of badges
Printing on all media
BIDS
Preparation of files for international bids
Estimated event budget
Presentation support
ACCOMMODATION
Overall coordination of accommodation
Searches and purchases via ATI Booking
Negotiation of prices and conditions
CPD
Management of CPD programme
Pre- and post-test logistics
Declaration of Conflicts of Interest
COMMUNICATION
Design of dedicated site
Smartphone app
Call for communications
Paper documents
Newsletters
Social Networks
Press
ASSOCIATION MANAGEMENT
Administrative management
Management of members
Annual accounts management
Website
Social Networks
Submission of CPD dossier
Press Relations
Preparation and coordination of the General Assembly, Board of Directors
Minutes
Online Communication and Social Networks
Fundraising
PREPARATORY MEETINGS
Overall coordination of meetings
Booking of rooms
Video-conferencing
ADMINISTRATIV PROCESS
Reports, satisfaction surveys
Reimbursement of doctors
Visas
DELEGATES
Overseeing registration
Online registrations
Secure individual payment
Welcome to the conference venue
Electronic badge
Attendance Certificate
ACCOUNTING
Budget Management
Balance Sheet Preparation
Billing and Follow-up
PROVIDERS
Management of service providers
Call for tenders
Negotiation
AUDIOVISUAL PRODUCTION
Design proposals
E-conferencing video recording / photography
Webcasts
Simultaneous translation
PARTNERSHIPS
Definition of targets
Drafting of commercial strategy
Development of Sponsorship Files
Drafting of Partnership contracts
OtoO Partner Meeting Coordination
