HOPSCOTCH CONGRES     

A HOPSCOTCH Group Agency

Professional Congress Organiser & Accommodation logistics  

#Professional Congress

Organiser

"The PCO is to your event what the conductor is to a classical concert.
It ensures that all the various talents that make up your project work in harmony with no wrong notes."

TRANSPORT

Airline and rail tickets

VENUE

Visit to the conference centre and other places
Negotiation and contractualisation of spaces
Advice and optimisation
 

PUBLICATIONS

Creation of charter and logo
Preparation of programmes
Creation of badges
Printing on all media
 

BIDS

Preparation of files for international bids
Estimated event budget
Presentation support

ACCOMMODATION

Overall coordination of accommodation
Searches and purchases via ATI Booking
Negotiation of prices and conditions

CPD

Management of CPD programme
Pre- and post-test logistics
Declaration of Conflicts of Interest

COMMUNICATION

Design of dedicated site
Smartphone app
Call for communications
Paper documents
Newsletters
Social Networks
Press

ASSOCIATION MANAGEMENT

Administrative management
Management of members
Annual accounts management
Website
Social Networks
Submission of CPD dossier
Press Relations
Preparation and coordination of the General Assembly, Board of Directors
Minutes
Online Communication and Social Networks
Fundraising
 

PREPARATORY MEETINGS

Overall coordination of meetings
Booking of rooms
Video-conferencing
 

ADMINISTRATIV PROCESS

Reports, satisfaction surveys
Reimbursement of doctors
Visas

DELEGATES

Overseeing registration
Online registrations
Secure individual payment
Welcome to the conference venue
Electronic badge
Attendance Certificate
 

ACCOUNTING

Budget Management
Balance Sheet Preparation
Billing and Follow-up

PROVIDERS

Management of service providers
Call for tenders
Negotiation

AUDIOVISUAL PRODUCTION

Design proposals
E-conferencing video recording / photography
Webcasts
Simultaneous translation
 

PARTNERSHIPS

Definition of targets
Drafting of commercial strategy
Development of Sponsorship Files
Drafting of Partnership contracts
OtoO Partner Meeting Coordination